Daily Hours

The daily hours feature saves you time by empowering your hourly employees to enter their daily hours worked (Regular and Overtime hours per day) in Self Service (web and mobile).

Powerpay Daily Hours feature is available in two entry formats:

Hours: Employees enter their total hours worked for the day, or
(new) Start & End Times: Employees enter their start and end times along with any breaks taken. Start & End time entries are rounded to the nearest 15-minute interval. Self Service does the math to automatically calculate the employee’s total hours.

Note: The Hours entry format is the most precise as there is no rounding up or down for the time entered. Rounding time down is not a compliant practice and can lead to employee complaints. You are solely responsible for selecting the entry format for your company.

Note: This functionality is currently available for Regular runs.

Prerequisites

This functionality is available to Powerpay People customers. Service fees apply. To request this functionality:
1. Click the Exchange icon in the Powerpay toolbar.
2. Select Powerpay Products.
1. Select Powerpay Daily Hours.
1. Click Contact Us.
2. Complete the form and click Send.
  
  A Dayforce representative will contact you.
Your payroll is set up with Self Service.

Tasks

Set the Daily Hours Data Entry Format

Go to the Self Service Options page. From the Company menu, select Self Service > Self Service Options.
In the General Options section, select a Daily Hours Entry Format.
- Start & End Times (9:00 AM – 5:00 PM): Hours in the Timesheet are rounded to the nearest 15 minutes.
  
  or
- (default) Hours (8.00 hours): Hours in the Timesheet are recorded as entered.
Click Save.

You can change the time entry format at any time.

Note:

If you change your time entry format from Hours to Start and End Times within an open pay period that already includes start and end times entered, a message displays in Self Service to employees on the My Timesheet page. From the Time menu, select My Timesheet.

“Start and end times may be missing due to payroll settings changes or entries made by the manager. Please verify that the daily and timesheet totals are correct.”

Any hours entered prior to switching to Start & End Time Entry display in the Daily Total and will accept as entered without a start and end time.

Approve or deny daily hours in Powerpay

Note: Entering, editing, approving and denying Daily Hours in Self Service may be restricted depending on the state of the payroll and the deadline for submitting changes (as set on the Self Service Options page. From the Company menu, select Self Service > Self Service Options.

Important: If an employee submits their hours in error prior to the end of the period, and the hours are approved, the employee is locked out of their timesheet for the remainder of the current pay period. To enter the hours for the remainder of the current pay period, the Payroll Admin must enter the hours on the Employee Timesheet in Powerpay.

Go to the Daily Hours Dashboard page. From the People menu, select Daily Hours Dashboard.
Click on the down arrow at the right side of the grid to open a detailed list of the hours submitted for the employee.

The list includes:
- The hours entered for each day in the pay period including Regular Hours, Overtime Hours, and any time off requests (pending and approved) when Time Off Request functionality is enabled for your payroll.
- The total number of hours submitted for the pay period displays in the top right corner.
Use the employee dropdown arrow at the top of the page to select a different employee.
After reviewing each employee’s hours, click Close.
Select the checkbox to the left of the employee’s name for each employee’s hours to approve and click the Approve button at the top of the page.

Approved hours are disabled on the employee’s timesheet in Self Service and cannot be resubmitted.
Select the checkbox to the left of the employee’s name for each employee’s hours to deny and click the Deny button at the top of the page.

You cannot reverse this action, however, denied hours are enabled on the employee’s timesheet in Self Service for the employee to update and resubmit.

Note: No action is taken if you approve an empty timesheet (0.00 hours).

View Daily Hours on the Employee Timesheet in Powerpay

Once the Manager or Payroll Admin approves the hours, they are available to view and edit on the Employee Timesheet in Powerpay.

Go to the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet.
Select the Employee from the People list.

The Daily Hours section displays at the top of the timesheet with any hours entered in Self Service by the employee.
Review the hours submitted by the hourly employee.
Add Daily Hours on behalf of an employee or make any changes as required.
Click Save.

Note:

With Release 6.25, updates made in Powerpay do NOT display in Self Service.

The Rapid Entry page. From the Payroll menu, select Regular Payment > Rapid Entry. displays a Timesheet link when Daily Hours are recorded for an employee. Click the Timesheet link to view the Daily Hours details.

Daily Hours are also available on the Manual and Reversal pages and hours recorded for an employee display on the Data Verification page. From the Process menu, select Data Verification. and thePayroll Preview page. From the Process menu, select Payroll Preview.