Daily Hours

1. Go to the Self Service Options page. From the Company menu, select Self Service > Self Service Options.

2. In the General Options section, select a Daily Hours Entry Format.

   • Start & End Times (9:00 AM – 5:00 PM): Hours in the Timesheet are rounded to the nearest 15 minutes.

     or

   • (default) Hours (8.00 hours): Hours in the Timesheet are recorded as entered.

3. Click Save.

You can change the time entry format at any time.

Any hours entered prior to switching to Start & End Time Entry display in the Daily Total and will accept as entered without a start and end time.

1. Go to the Self Service Options page. From the Company menu, select Self Service > Self Service Options..

2. In the General Options section, in the Daily Hours Rounding field, select the No Rounding option.

3. Click Save.

For instructions, provide this link to your employees.

https://help.powerpay.ca/en/sshelphr/Content/Time/Daily_Hours/Enter-Daily-Hours.htm

For instructions, provide this link to your managers.

https://help.powerpay.ca/en/sshelphr/Content/Time/Daily_Hours/Add-EE-Hrs-in-SS-Mgr.htm

For instructions, provide this link to your managers.

https://help.powerpay.ca/en/sshelphr/Content/Time/Daily_Hours/Approve-Daily-Hrs-in-SS-Mgr.htm

Important: If an employee submits their hours in error prior to the end of the period, and the hours are approved, the employee is locked out of their timesheet for the remainder of the current pay period. To enter the hours for the remainder of the current pay period, the Payroll Admin must enter the hours on the Employee Timesheet in Powerpay.

Note: Entering, editing, approving and denying Daily Hours in Self Service may be restricted depending on the state of the payroll and the deadline for submitting changes (as set on the Self Service Options page. From the Company menu, select Self Service > Self Service Options.

Important: If an employee submits their hours in error prior to the end of the period, and the hours are approved, the employee is locked out of their timesheet for the remainder of the current pay period. To enter the hours for the remainder of the current pay period, the Payroll Admin must enter the hours on the Employee Timesheet in Powerpay.

1. Go to the Daily Hours Dashboard page. From the People menu, select Daily Hours Dashboard.

   

2. Click on the down arrow at the right side of the grid to open a detailed list of the hours submitted for the employee.

   The list includes:

   • The hours entered for each day in the pay period including Regular Hours, Overtime Hours, and any time off requests (pending and approved) when Time Off Request functionality is enabled for your payroll.

   • The total number of hours submitted for the pay period displays in the top right corner.

     

3. (optional) View employee comments.

4. Use the employee dropdown arrow at the top of the page to select a different employee.

5. After reviewing each employee’s hours, click Close.

6. Select the checkbox to the left of the employee’s name for each employee’s hours to approve and click the Approve button at the top of the page.

   Approved hours are disabled on the employee’s timesheet in Self Service and cannot be resubmitted.

7. Select the checkbox to the left of the employee’s name for each employee’s hours to deny and click the Deny button at the top of the page.

   You cannot reverse this action, however, denied hours are enabled on the employee’s timesheet in Self Service for the employee to update and resubmit.

   Note: No action is taken if you approve an empty timesheet (0.00 hours).

Once the Manager or Payroll Admin approves the hours, they are available to view and edit on the Employee Timesheet in Powerpay.

1. Go to the Employee Timesheet page. From the Payroll menu, select Regular Payment > Employee Timesheet.

2. Select the Employee from the People list.

   The Daily Hours section displays at the top of the timesheet with any hours entered in Self Service by the employee.

   

3. Review the hours submitted by the hourly employee.

4. Add Daily Hours on behalf of an employee or make any changes as required.

5. Click Save.

The Time Review page. From the Payroll menu, select Regular Payment > Time Review. is available in Powerpay when a Regular payroll run is open. It is not available for Extra, ROE and Year End runs.

1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

2. Go to the Time Review page. From the Payroll menu, select Regular Payment > Time Review.

3. Use the filters to search time by employee or timesheet status (Not Submitted, Approved, Pending or Denied).

4. Select the employee timesheet to review.

5. Review the information displayed.

6. (optional) Click the + Add icon in the Date column to add hours/earnings to a specified day.

   Note: Hours entered on the Time Review page do not sync back to Self Service but display on the Regular Timesheet

7. Click Approve or Deny pending timesheets.